Status scattered across sites
Every site and every trade reports differently, so there is no single view of which jobs are on track and which are about to slip.
FACILITIES PROJECT GOVERNANCE
Facilities Management Project Software for Multi-Site Teams
Facilities management project software that shows status and spend across every site in one place. See the projected finish on each fit-out, plant replacement, and maintenance program, and the slip against the budget you defend to the board or landlord.
Free 14-day trial · No credit card needed · $8/user/month
The problem
Twenty small jobs, a dozen trades, and no single place that shows where they stand
A facilities manager rarely runs one big project. You run a fit-out on level three, an HVAC replacement at the second site, a board upgrade in the plant room, and a planned maintenance program rolling across the portfolio, all at once. Each lives in a different spreadsheet, a contractor email thread, or someone's head. When the landlord asks why the chiller swap is late, or the board asks where the capital budget went, you spend a day building the answer from scratch.
Budgets you have to defend
You answer to a board or landlord for capital spend, but committed cost and exposure sit in separate quotes and invoices instead of one running total.
You hear about slip too late
The first sign a plant replacement is overdue is usually a call from site after the trades have already arrived and stood down.
No record when finance asks
When a maintenance date or a fit-out cost moves, there is no clean record of who changed it, when, and why.
How Phaselo handles it
One system for every site, every trade, and every dollar of capital spend
The critical path on every job, and an alert before it lands late
Break each project into an Epic for the whole job, Stories for each work package, and Tasks for the trades, then set the dependencies. Phaselo returns the projected finish date and the critical path per project, and alerts you in-app and by email the moment a task goes overdue or a live project is projected past its baseline.
A baseline you cannot quietly move, and a record finance can trust
Going live freezes the baseline, and slip on every fit-out and plant replacement is always measured against it. Re-baselining requires a recorded written reason, and an append-only audit trail keeps who changed what, when, and why, so you have the answer before the board or landlord asks.
Spend and status across the whole portfolio in one strip
A triage board sorts every active project into on-fire, at-risk, and on-track, so you stop opening twenty jobs to find the one that needs you. Cost rolls up by cost centre into budget, committed, exposure, and headroom across all sites, and a capex request freezes its figures at generation for offline sign-off.
Built for this work
The projects facilities management teams run
Break the project into phases, work packages, and tasks, set the dependencies, and Phaselo returns the projected finish and the critical path. Go live to lock the baseline, then track slip against it as the work moves.
Fit-outsHVAC and plant replacementCapital worksPlanned maintenance programsMulti-site rolloutsCompliance upgrades
- Projected finish date and the critical path per project
- Alerts when a task is overdue or a live project slips past baseline
- Budget, committed, and exposure rolled up by cost centre
Pricing
One price, the whole governance engine
$8 per user per month, flat. No tiers, no caps. Every plan includes the critical-path engine, baseline governance, the audit trail, slip alerts, and all five views. 14-day free trial, no credit card.
FAQ
Questions from facilities management teams
What is the best project management software for facilities management?
For facilities teams running many small-to-mid projects at once, the tool needs to show status and spend across every site in one place, not just hold a task list. Phaselo runs a critical-path engine that projects each job's finish date, tracks slip against a locked baseline, rolls cost up by cost centre into budget, committed, exposure, and headroom, and sorts every active project into on-fire, at-risk, and on-track on a triage board. It is $8 per user per month, flat, with unlimited projects.
How do I track capital works projects across multiple sites?
Create an Epic for each project, Stories for each work package, and Tasks for the trades, then set the dependencies. The portfolio money strip totals budget, committed, exposure, and headroom across every site, and the triage board ranks active projects by how much they need your attention. You see the whole portfolio in one place instead of opening a separate spreadsheet per site.
Can facilities management software show project spend against budget?
Yes. In Phaselo, cost rolls up by cost centre into budget, committed, exposure, and headroom, live from the plan. When you need figures signed off, a capex request freezes them at generation so the document you circulate cannot disagree with what the project is actually spending. There is no approval workflow built in: the capex freeze is for offline sign-off.
How do I prove to the board or landlord why a facilities project is late?
Going live captures the baseline, and slip is always measured against it, so the number is honest. Re-baselining requires a recorded written reason, and an append-only audit trail logs who changed what, when, and why, with entries that are never edited or deleted. When a sponsor asks why the chiller swap or fit-out date moved, you have the original commitment and the documented decision side by side.
Does Phaselo work on mobile for site managers in the field?
Yes. Phaselo is fully mobile-responsive, so you can check task status, update progress, and mark items done from your phone on site. The board view is useful in the field: drag a card to Done as a trade finishes. It works across unlimited projects and sites on the same flat $8 per user per month price.
Related guides
Jira Alternative for Operations Teams
Jira was built for software sprints, not site works. The honest guide to a Jira alternative for operations teams in manufacturing and facilities.
Read the guide →Maintenance Shutdown Planning Guide
A practical maintenance shutdown planning guide: phases, work packages, backward scheduling, contractor coordination, and the tools that beat Excel.
Read the guide →Phaselo for other teams
See every site and every dollar in one place
Start a free 14-day trial, no credit card. Bring your sites, work packages, and cost centres, and see the projected finish, the slip against baseline, and the spend across your whole portfolio.
Start Free Trial